How do I check a student in and out of their room reserversation using LibCal?
Checking a Student Into a Study Room
Answer
If a student comes to the front desk and asks to check into a study room they have already reserved, please follow this procedure to check them in to the room and check out their room key (if applicable at your campus):
- From Desk Home Page, scroll down to Study Room Bookings. Click on your location:
- Airport Study Rooms
- Beltline Study Rooms
- Northeast Study Rooms
When you click on the location, you will be prompted to log in to LibApps. Please contact Erica Huff or Rachel Zitzman if you have questions about your login.
- Above the calendar, click on Agenda to view reservations in a list form. Hover over booking to view details. Click on desired booking to display booking details and check student in.
Please note, you must check the student in or their reservation will be automatically canceled.
- In the Booking Details box, on the Check In line, click the link, "check in now".
When the student is successfully checked in, the "Check In" line will update and a "Check Out" line will appear like below.
- Check out room key or scan barcode to student in ALMA if applicable at your campus.
Checking a Student Out of a Study Room
- When the student is ready to checkout of a study room, go back to Desk Home Page, scroll down to Study Room Bookings. Click on your location:
- Airport Study Rooms
- Beltline Study Rooms
- Northeast Study Rooms
- Above the calendar, click on Agenda to view reservations in a list form. Hover over booking to view details. Click on desired booking to display booking details and check student out.
Please note:
- If a student leaves before the end of their reservation time, you must check the student out so that the space becomes available for another person.
- Even if a student stays beyond the end of their reservation time, they must be checked out manually in LibCal. LibCal no longer checks them out automatically. We will keep you posted as changes develop.
- In the Booking Details box, on the Check Out line, click the link, "check out now".
When the student is successfully checked out, the "Check Out" line will update.
- Check room key or code back in with ALMA.